Requesting Transcripts

All Common Application schools require a Counselor Letter of Recommendation, a Secondary School Report, our School Profile, along with an Official Transcript of your academic work through 11th grade.

Academic Transcript

The transcript is the most important item in your admissions file.  On it are your course grades from ninth, tenth, and eleventh grades. (Your first semester senior year grades are sent as soon as they are available and are very important as well).  Progress reports from the first quarter of the senior year are only sent if requested by a college or university.  Schools occasionally ask for this information for early action or early decision applicants.

School Profile

The School Profile includes summary information regarding Pine View’s curriculum, grading policy, statistical data regarding standardized test distribution and college entry, and a list of weighted course offerings.  College admissions officers use the School Profile to offer a context for a student's standing within opportunities provided in a school system.

Secondary School Report (Common Application)

The Secondary School Report form requests information about the student in the context of Pine View School.  Colleges and universities ask specifically about the rigor of the student’s curriculum as compared to other students at Pine View.

The Counselor Letter of Recommendation/Common Application Evaluation

An official school recommendation/evaluation is written by the College Resource Office and represents the collective support of the school community.  It is based on questionnaires and material we have solicited from you, personal contact, as well as reports from teachers, extracurricular advisors, coaches, and parents.

In order to for us to write a meaningful Letter of Recommendation you completed and submitted the following surveys and materials through Naviance/Family Connection.  Continued edits and updates are welcome.

  • Student Questionnaire
  • A resume of all in‐school and extracurricular activities.
  • Responses to three essay prompts
  • Parent Questionnaire (optional-due 8/15)

If we have not already met, it is important to schedule a student interview at least one month prior to your earliest application due date.   If you are only applying to Florida public colleges an interview is not mandatory.  I am available via email or for “short appointments” (10 minutes) to answer your questions.

Transcript Request Form

In order for materials to be sent to colleges you must complete a Transcript Request 2017, commonly known as the "Green Sheet" (the downloadable form is white).  This form is available in the Counseling Office or online.   Directions, as follows:

  • List your colleges in order of application deadline (include deadline).
  • For each college, indicate the Decision Plan (Early Action/Early Decision/Regular)
  • Colleges listed on this transcript request form MUST match what is on your Naviance Colleges I’m Applying To page or transcripts will not be sent.
  • Sign the Transcript Request form.  Your signature/parent’s signature authorizes Pine View to release all requested records according to FERPA regulations.

You must turn in the completed Transcript Request Form/Record to our office no later than October 6th for Early Admissions and/or November 27th for Regular Decision (final list due).   Requests made after this date must be discussed with guidance and will be honored on a limited basis.  Late requests will NOT receive priority or preferential support and delivery by deadline cannot be guaranteed.  

The College Counseling Office will submit your materials electronically.  If you have paper submissions (red stamp icon in Naviance - Colleges I'm Applying to), we will mail your application materials, the Secondary School Report and any other forms, letters of recommendation and transcript all together (Paper Teacher Recommendation Letters).  School policy prohibits a counselor from giving you letters, school reports or official transcripts, even in a sealed envelope. Our commitment is to process all Pine View material by your university’s application deadline.  You must meet all deadlines to ensure delivery.  These deadlines also apply to Teacher Recommendation requests.  Once again, please note specific dates below:

Application deadline Last day to submit Transcript Request and Materials to your Counselor
15-Oct 6-Oct
1-Nov 6-Oct
15-Nov 1-Nov
1-Dec 1-Nov
15-Dec 27-Nov
1-Jan 27-Nov
15-Jan 27-Nov
1-Feb 27-Nov

Mid Year Reports and Transcripts

After senior year fall semester grades are finalized most colleges require a second transcript to verify your most recent courses and grades.  Most Common App schools require the Mid-Year Transcript.  To request this transcript, you will be asked to complete the Mid-Year Transcript Request Record.

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